Tuesday, April 27, 2010

Trip Leader Information

TRIP LEADER INFORMATION
Notes to Leaders
If you cannot lead a scheduled trip, you are responsible for finding a substitute leader. For assistance, contact BBC Board of Directors, listed in the Blue Book. If you must cancel due to bad weather or other emergency, use the BBC Email Hotline and MASSBIRD to get the word out.
Reports are very important to the BBC. Leaders are sent in advance a copy of the Massachusetts checklist, which should be filled out as soon as possible and forwarded to the Club Statistician at:
Robert Stymeist
36 Lewis Avenue
Arlington, MA 02474

If a leader records either a “write-in” or rarity on the Mass. Checklist (e.g. Sedge Wren, Barn Owl, Western Kingbird) he or she should call Bill Drummond at 978-975-1167, Steve Grinley at Bird Watcher's Supply and Gift in Newburyport 978-462-0775, and Massachusetts Audubon Society (MAS) at 781-259-2148. MAS can be phoned at any time.
BROOKLINE BIRD CLUB GUIDELINES FOR TRIP LEADERS
Thank you for leading this trip.  Have Fun! 
Before the trip
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Plan the itinerary including lunch and rest stops.
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Contact the management of private and public sites for permission to visit and regulations.
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Scout for key areas, road conditions, tides, etc.
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If you cannot lead the trip, you are responsible for finding a substitute leader. For assistance, contact BBC Board of Directors, listed in the Blue Book.
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If you must cancel due to extreme weather conditions or emergency, post on MASSBIRD.
At the meeting place
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Introduce yourself and ask others to do the same.
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Welcome non-members. Invite them to Join the Club and offer a brochure or Blue Book.
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Brief participants on the trip itinerary and birds that you expect or hope to see.
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Ask participants about their birding experience: encourage new birders and acknowledge experienced birders.
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Encourage participants to help each other and alert leader when birds are found.
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Encourage car-pooling.
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Intersperse cars with hand-held FRS radios (channel setting: 11/22).
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Arrange drivers familiar with the area at the end of the car caravan.
On the trip
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Assume responsibility for the conduct of the group.
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Be familiar with the BBC Code of Ethics (on the BBC Website).
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The use of cell phones and radios should be discrete and used for birding info only. Their use should not interfere with others using the same area. Try setting to vibrate, not ring.
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In the field, if your group is large, ask another experienced birder to assist at the back of the group.
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Carry a notebook to record trip sightings.
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Familiarize participants with methods to describe the location of a bird.
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Try to ensure that all participants see the birds.
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Give ID points readily observed by all.
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When appropriate, invite discussions of natural history, local history and conservation.
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Try to make the trip fun by being an enthusiastic and considerate field leader.
After the trip
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Thank everyone for attending the trip.
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If possible, review the list of birds seen.
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Please report rare or interesting sightings as soon as possible on MASSBIRD and to Mass Audubon for the Voice of Audubon (781-259-2148).
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Consider posting the trip report on MASSBIRD.
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Fill out the BBC field trip card and return as soon as possible to the BBC Statistician. Note the location of any unusual birds or numbers.
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Thanks again, and, if you have any suggestions for this list, please contact the BBC Board of Directors listed at the link above and in the Blue Book.